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All passport services are handled by appointment only, using our online calendar.
Visit Forms to find the form you need and begin the process of completing and submitting your passport application. If you are unsure which form you need, the Passport Wizard can guide you to the correct form.
Processing times vary depending on demand. If you are traveling within the next two weeks, please see the Emergency Passports section.
Passport services are not available on weekends or on Slovenia or U.S. holidays.
ANNOUNCEMENT: Beginning December 1, 2023 U.S. Embassy Ljubljana will begin accepting online fee payments for adult U.S. passport renewal applications. Paying online allows you to mail your application to the U.S. Embassy without the need to apply in person. Qualifying adult passport renewal applicants may pay the $130 passport renewal fee online via U.S. or international credit or debit card, electronic funds transfer from a U.S.-based bank account, Amazon Pay, or Pay Pal. Please see our Passport Renewal webpage to determine if you are eligible for online fee payment. See our FAQ page for more information on this new process.
Please note that the online fee option is limited to U.S. citizens residing in Slovenia. Online fee payment is currently available for passport book renewals only. If you wish to renew or apply for a passport card, you must make an appointment to apply in person at the Embassy or Consulate nearest you.
Eligibility Requirements for U.S. Citizen Adult Passport Renewals
To use the online payment system, you must answer YES to all of the following:
If you do not meet these criteria, please see Apply for a Passport for instructions on making an appointment to submit a passport application in person at the Embassy or Consulate nearest you.
Visit Instructions for DS-82 Processing by Mail and Online Fee Payment – for U.S. citizens residing in Slovenia for more information on processing and payment.
The DS-3053 is the Statement of Consent for Issuing a Passport to a Child and the DS-5525 is the Statement of Special Family Circumstances.
Renew an existing passport issued to you when you were aged 16 or older.
Report a passport lost or stolen and replace it.
All full-validity passports are printed in the United States and mailed by courier service back to the Embassy. We will cancel and return your existing passport during processing so that you still have proof of citizenship/identity. The Embassy will then mail the new passport to you at your home address in Slovenia (or a Slovenian post office where you can pick it up.) You should receive your new passport within two weeks of applying.
In emergency cases, we may be able to issue a limited-validity passport printed here at the Embassy. Emergency U.S. passports are recognized by most, but not all countries. Please use our U.S. Citizens Services Navigator to request an emergency passport appointment. if you have emergency travel plans and then follow the instruction links below for the appropriate Regular Passport Service.
Applicants who reside outside of Slovenia
You must have a valid (unexpired) passport before entering Slovenia. A U.S. military ID is not sufficient; U.S. military personnel stationed in Europe should apply at the passport office on the base where they are located. Persons entering Slovenia without a valid passport face fines of 500 euros or more. Moreover, because the Embassy will cancel your existing passport, you would not have means to travel back to a neighboring country during processing unless you possess a foreign passport or residency card for that country. Finally, your new passport will be mailed to a Slovenian residence or post office. Any applicants who reside outside of Slovenia should email the Embassy via LjubljanaACS@state.gov before making an appointment, confirming they understand the above.
Generally, immediate family members may accompany passport or CRBA applicants to their appointment interviews at a U.S. embassy or consulate, and all minor children must be accompanied by a parent or guardian. Passport or CRBA applicants also have the option of being accompanied by an attorney at their appointment interview.
A passport issued with a data error (e.g., name, sex, or place of birth) or printing error (e.g., data is missing on the biographical page, discoloration, crooked printing) can be corrected at no charge if the passport is still valid and the fault was that of the U.S. Embassy.
Current regulations reflect the long-standing State Department policy that no person should be in possession of more than one valid, or potentially valid, U.S. passport at any one time unless specifically authorized by the Secretary of State.
You must provide one photo on a white background with your passport application. Our photo policies apply to adults and children. We have a few exceptions to our photo policies for infants.
The U.S. Embassy in Ljubljana, Slovenia assumes no responsibility of liability for the professional ability or reputation of, or the quality of services provided by these firms. Inclusion on this list is in no way an endorsement by the Department of State or the U.S. Embassy in Ljubljana.
If you were previously issued an emergency, limited-validity passport at an Embassy or Consulate because you had urgent need to travel, you should apply to renew this passport for a full-validity passport as soon as possible. Please note that two consecutive emergency passports generally cannot be issued. Your next application should be a full-validity passport, which will be printed in the United States and take approximately two weeks to process.
Special Issuance Passports
Visit the SIA Web Page – Only accessible by government device. Contact your military acceptance facility.
Frequently Asked Questions
Q: Who is eligible to pay fees online and renew their passport by mail?
A: You are eligible to renew your passport via Pay.gov if you are 16 years and older and you already have a 10-year validity U.S. passport issued no more than 15 years ago. You must be a resident in and have a mailing address in Slovenia. If you are eligible, please follow the instructions on the U.S. Embassy site here.
Q: I live in Italy or Austria or Croatia but the U.S. Embassy in Slovenia is closer to me than the U.S. Embassy in my country. I want to renew my passport in Slovenia. Can I use this program?
A: No. This program is limited to residents of Slovenia. However, the U.S. embassies in Austria, Croatia, and Italy are also accepting passport renewals by mail. Detailed, step-by-step instructions are available on their websites.
Q: Can minors (younger than 16 years) pay fees online and renew by mail?
A: No. Online fee payment is only available for those individuals that are 16 years of age or older. To apply for a minor’s passport, both parents/guardians must authorize in person the issuance of the child’s passport. For more information, click here. Children under age 16 cannot apply for a passport by themselves.
Q: What if I don’t have a passport book? Can I still participate?
A: No. To participate in the program, you must have in your possession a passport book that is valid for ten years. During the application process, you will be required to mail your current passport and your passport application to the U.S. Embassy. If you do not have your passport book in your possession, you must apply for a new one in person using a DS-11 passport application form.
Q: What if I don’t have a passport book because it was lost or stolen? Can I still pay online and mail my application to the Embassy?
A: No. You will need to apply for a new passport in person at the U.S. Embassy. Instructions can be found here.
Q: Can I pay for a passport card as well?
A: No. Currently, our overseas online fee payment form via Pay.gov is available only for passport book renewals. You must make an in-person appointment to apply for a passport card.
Q: What payment methods are available for use via Pay.gov?
You can pay the $130 fee by internationally accepted credit/debit card, electronic funds transfer (from a U.S. bank account), PayPal, or Amazon Pay. This amount cannot be altered. You must pay the fee in U.S. dollars. All transactions are processed in U.S. dollars. Cash and personal checks are not accepted via the Pay.gov site.
Q: Do I need special software or computer equipment to pay for my U.S. passport via Pay.gov?
A: No. All you need is a computer or mobile device with internet access and a web browser.
Q: Is the online process safe?
A: Yes. Pay.gov is a secured portal that uses 128-bit SSL encryption to ensure that your personal and payment information is protected. It is a trusted site used by more than 40 U.S. government agencies to collect forms and payments for customers.
Q: Can I pay for more than one passport at a time in a single transaction on pay.gov?
A: No. You must complete a new payment form for each passport application.
Q: After a successful payment is made via Pay.gov for my passport renewal, where should I mail the email confirmation and completed DS-82 application?
A: Please mail a copy of your payment confirmation email, current passport, pre-paid return padded envelope, passport photo, and signed DS-82 application to the U.S. Embassy Ljubljana.
Prešernova Cesta 31
Q: What are the steps for paying online for my U.S. passport renewal via Pay.gov?
Q: What if I want to pay in person?
A: Please make appointment on our scheduling website.
Q: I live far away from Ljubljana can I just send (or bring) my application and pay.gov payment confirmation to the nearest consulate?
A: No. Doing so could result in unanticipated delays. Please mail the application to the U.S. Embassy in Ljubljana.
Q: How long will it take to receive my passport in the mail?
A: You should receive your passport by mail/courier within 2-4 weeks, the Department’s current processing time for routine service. If you have a need for immediate international travel, we may be able to issue you a limited validity emergency passport that will be valid for one year. Please make an appointment and come to the Embassy in person. We are unable to process requests for expedited service through the online payment process via Pay.gov.
Q: How do I check the status of my DS-82 application?
A: You may contact the Consular Section at the U.S. Embassy in Ljubljana via our U.S. Citizens Services Navigator. We ask that you wait at least five business days after mailing your documents to the U.S. Embassy before sending an inquiry.
Q: When I try to click and pay, the webpage does not update to confirm payment. What do I do?
A: Refresh your webpage or switch to a new browser to continue with your payment. If you are concerned your payment was submitted, please contact email@example.com.